RULES | The Scottish Security Association

3. Any individual, desiring to become a member of Association must apply in writing to the Secretary in the form prescribed by the constitution of the Association.

Meetings:

4(a) General Meetings:

(1) An Annual General Meeting shall be held once in every year at such time and place as the Executive Committee may from, time to time prescribe. All other meetings called General Meetings.

(2) The Executive Committee may whenever they think fit and they shall, upon a requisition made in writing by any 5 or more members, convene an Extraordinary General Meeting. Any requisition made by members shall be addressed to the Secretary of the Association, by each and every member.

(3) At least ten days before even General Meeting, notice thereof specifying the place, the day and the hour of the meeting and, in the case of special business, the general nature of such business. shall be given to all members. The non-receipt of such notice by any member shall not invalidate the proceedings at any general meeting.

(b) Meetings of Executive Committee:

The Executive (Committee shall meet 2 monthly, and may meet at a time if required to deal with any of the following matters:

(1) To deal with any matter which has been referred to the Association by a member pursuant to objects of the Association.

(2) To negotiate with other bodies or with Government Departments.

(3) To fill any vacancies in the offices of Chairman. Depute Chairman or Secretary and Treasurer.

(4) To deal with any matters which arise from time to tulle including all routine matters.

10 days notice shall be given of each meeting, where practical. Each member of the Executive Committee shall have one vote and the Chairman shall, if necessary, have a casting vote.

Office Bearers:

5. The Office Bearers of the Association shall be the Chairman, Depute Chairman, Secretary and Treasurer. The Chairman shall be elected for Office for a period of one year with a maximum of three years. The Depute Chairman shall be elected for one year, but shall be eligible for re-election. The Secretary and Treasurer positions shall be excluded from the election process. The election of Chairman and Depute Chairman shall be in the hands of the Executive Committee as constituted.

In the event of the Office of Chairman becoming vacant between one annual general meeting and the next, the vacancy shall be filled by the Depute Chairman who shall act as Chairman until the next Annual General Meeting.

The retiring Chairman shall be ex-officio a Member of the Executive Committee for the term for which the immediately succeeding Chairman holds office as such.

Executive Committee:

6. The Executive Committee shall consist of (a) the office bearers and (b) not less than 3 nor more than 10 elected members. the requisite number of whom shall be elected each year at the Annual General Meeting of the Association.

Three of the elected members shall retire each year at the Annual General Meeting as determined by the Executive Committee and shall not be eligible for re-election as elected members until the expiry of one year.

Six Members of the Executive Committee shall form a quorum.

Any casual vacancies amongst the elected members may be filled by the Executive Committee and the members so elected shall hold office for the unexpired period of the predecessor’s term of office.

Qualification for Executive Committee: 7. The qualification of a Member of the Executive Committee is that the person:-

A Member of the Association who has a minimum of 1 years membership.

Finance:

8. A bank account on behalf of the Association shall be opened with such a Bank as The Executive Committee may determine. Monies paid into the bank account and all monies invested on behalf of the Association shall he so paid in and so invested in names of Chairman, Depute Chairman and Secretary and Treasurer, and cheques drawn on the said bank account shall be signed by any of the following Officers. Chairman. Depute Chairman, Secretary or Treasurer.

Accounts:

9. The financial year of the Association shall end as 31st December in each year, and a balance sheet be prepared approved by the Associations auditors and shall he laid before the Annual General Meeting occurring next after the end of financial year.

Auditors:

I0. Association auditors shall he appointed by the Committee each Annual General Meeting

Committees:

II. The Executive Committee may constitute such other committees for such objects or purposes and with such powers duties as they bay deem expedient, not being objects or purpose powers or duties which are inconsistent with the constitution or which by the rules should require to be done by the Association in general meeting provided, nevertheless, that in regard to the last mentioned matters the Executive Committee may refer such matters to any such committee for investigation and report only.

The Executive Committee may appoint to such other committees, in an ex officio capacity, any member or members of the Association for the purpose of assisting in the promoting of the object the committee has been formed to serve.

Casual Vacancies on Sub Committees:

12. Any casual vacancy on any committee constituted under rule 11 hereof may be filled by a person eligible to become a Member thereof being appointed at any regular meeting of the Executive Committee.

Retirement and Exclusion of members

13. Membership shall cease:-

(a) If the Member, being us individual becomes bankrupt or makes any composition with his creditors;

(b) If the Member. being an individual, dies or becomes unsound of mind; or

(c) If the Association orders the name of the Member of the Member to be removed from the register by reason of the subscription of such Member being unpaid at the end of the financial year for which it is due.

No individual having ceased to be a Member of The Association shall have Ally interest in or claim upon lie Association or its funds.

Notices:

14. (a) A notice may he served by the Association upon any Member either personally or by sending it trough the post in a pie-paid envelope addressed to such Member at the address registered with the Association.

(b) Any notice, if served by post, shall be deemed to have been served twenty four hours after the letter containing the same shall have been posted and, in proving such a service, it shall be sufficient to prove that the letter containing the notice was properly addressed and stamped and put into the post office or any post box subject to the control of the Post Master General.

Alteration of Rules:

15. My of the Association rules may from time to time be amended, altered or added to by a two-thirds majority of the votes of those members of the Association present and voting on the proposals at a general meeting of the members of the Association, in the convening of which, notice has been given of intention to propose such amendments, alterations or additions. Any such amendments, alterations or additions shall take immediate effect within one week after the meeting at which they have been authorized.

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